AI Voice Solution for Recruitment & Staffing
AI Phone System for Onboarding 24/7 New Hire Support & Document Collection
Onboarding needs instant, consistent support. VoiceInfra helps you build a Voice AI agent for your onboarding operations that answers every call instantly, collects documents, provides training info, answers policy questions, and coordinates onboarding workflows. Start with a clean slate and design your own agent from scratch, then adjust every workflow to match your onboarding process. Perfect for HR onboarding teams, new hire support centers, and employee experience managers.
Missed call from (305) 555-0382. Michael Torres, a new hire starting Monday, called at 8:10 PM panicked about missing equipment tracking and his I-9 link. Without onboarding by Friday, his start date would be delayed two weeks.
With VoiceInfra, Michael's 8:10 PM call about missing onboarding materials is answered instantly. The AI confirms equipment tracking, resends the I-9 link, and provides his day-one schedule , no call goes to voicemail.
Equipment tracking, I-9 submission status, and orientation details synced to HRIS.
How VoiceInfra handles your recruitment & staffing workflow on every interaction.
You don't need an AI to say "leave a message." You need one that understands recruitment & staffing-specific context and captures the details you need.
24/7 Document Collection
Build a Voice AI agent that requests I-9, W-4, background checks, and verifies completeness automatically. Customize the document workflows to match your HR requirements.
Training Coordination
Configure your Voice AI to schedule training sessions, provide materials, track completion, and send reminders. You set the training workflows.
Policy Information
Your AI agent explains benefits, handbook details, company procedures, and answers new hire questions. You configure the policy knowledge base.
Onboarding Workflow
Configure your Voice AI to track onboarding progress, coordinate with departments, send checklists, and ensure compliance automatically.
See How Our AI Handles a Recruitment & Staffing Call
AI-Powered Workflow Automation
See how our AI intelligently automates complex workflows across industries, delivering consistent results with human-like understanding and precision.
Experience the power of AI-driven automation. Our intelligent workflows streamline your booking process, reduce no-shows, and enhance customer satisfaction with seamless, 24/7 availability.
Real Results from Real Customers
AI Consultant in Cairo Replaced Missed Calls with a 24/7 Voice AI Agent
A solo consultant deployed an AI voice agent that answers FAQs, qualifies leads, and books consultations 24/7.
Read Case StudySchool Deploys 3CX AI Reception for After-Hours Parent Calls
A school deployed an AI receptionist on 3CX to handle parent calls after hours, attendance reporting, and event inquiries.
Read Case StudyCloud Consultant Deploys AI Voice Agents for Multiple Clients
A cloud consultant standardized on VoiceInfra to deliver AI voice agents across multiple client engagements.
Read Case StudyWhy Traditional Approaches Fail for Recruitment & Staffing
After-Hours New Hire Calls
New hires call evenings and weekends with questions. Missing calls delay onboarding and frustrate employees.
Missed calls, lost revenue, and overwhelmed staff.
Document Collection Delays
Manual document requests take time. New hires forget to submit. AI tracks and follows up automatically based on rules you set.
Rigid systems that fail to adapt to real-world workflows.
VoiceInfra
VoiceInfra tracks every new hire's progress, resends missing forms, and coordinates across IT, HR, and facilities so no step falls through the cracks.
Every new hire ready, every form collected, and every start date on track.
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Works With Your Existing Tools
VoiceInfra connects with the tools your recruitment & staffing team already uses. Call summaries, transcripts, and actions sync automatically, no workflow changes needed.
Start in minutes. No IT required.
Design Your Onboarding Voice AI Agent
Define your AI agent's welcoming, supportive personality and voice model. Build conversation flows for new hire orientation, document collection, training scheduling, IT setup coordination, and onboarding check-ins using VoiceInfra's visual builder.
Train Your AI on Onboarding Knowledge
Upload your onboarding checklists, company policies, benefits enrollment guides, training schedules, and IT setup procedures. Configure RAG-powered responses so your AI guides new hires through every step of onboarding on every call.
Connect Telephony & HR Systems
Point your SIP trunk to VoiceInfra and provision phone numbers. Integrate with your HRIS, document management system, training platform, and IT ticketing for real-time new hire progress sync.
Test, Deploy & Monitor Live Calls
Run test calls simulating new hire orientation, document submission, benefits enrollment, and IT setup coordination. Deploy with live call monitoring, onboarding completion tracking, new hire satisfaction analytics, transcript review, and continuous fine-tuning of your AI agent's responses.
Frequently Asked Questions
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View All SolutionsBuild Your Onboarding Voice AI Agent
Join HR teams using VoiceInfra to automate onboarding and support new hires. Design your own agent or adjust workflows to match your business.