Solution

AI Phone System for Onboarding 24/7 New Hire Support & Document Collection

Build a Voice AI agent for your onboarding team. Handle new hire support, document collection, and training around the clock.

Onboarding needs instant, consistent support. VoiceInfra helps you build a Voice AI agent for your onboarding operations that answers every call instantly, collects documents, provides training info, answers policy questions, and coordinates onboarding workflows. Start with a clean slate and design your own agent from scratch, then adjust every workflow to match your onboarding process. Perfect for HR onboarding teams, new hire support centers, and employee experience managers.

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Recruitment AI Workflow
Recruitment & Staffing
Workflow Steps
1

Start

Welcome to Recruitment AI Assistant!
Candidate
Employer
+1
2

Candidate Screening

Conducting initial phone screen and qualification.
Qualified
Not Match
3

Interview Scheduling

Coordinating with hiring manager and candidate.
Scheduled
Reschedule
4

Reference Check

Contacting references and verifying background.
Completed
Pending
5

Update ATS

Syncing candidate data to Applicant Tracking System.
Synced
6

Placement Complete

Candidate successfully placed! Onboarding initiated.
Email Sent
End Call
Faster Hiring

50%

Candidate Support

24/7

Screening Auto

80%

Candidate Satisfaction

95%

Workflow Ready

All systems OK
AI WORKFLOW AUTOMATION

AI-Powered Workflow Automation

See how our AI intelligently automates complex workflows across industries, delivering consistent results with human-like understanding and precision.

Experience the power of AI-driven automation. Our intelligent workflows streamline your booking process, reduce no-shows, and enhance customer satisfaction with seamless, 24/7 availability.

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Features

Key Capabilities

Discover how our solution can transform your operations with these powerful features.

24/7 Document Collection

Build a Voice AI agent that requests I-9, W-4, background checks, and verifies completeness automatically. Customize the document workflows to match your HR requirements.

Training Coordination

Configure your Voice AI to schedule training sessions, provide materials, track completion, and send reminders. You set the training workflows.

Policy Information

Your AI agent explains benefits, handbook details, company procedures, and answers new hire questions. You configure the policy knowledge base.

Onboarding Workflow

Configure your Voice AI to track onboarding progress, coordinate with departments, send checklists, and ensure compliance automatically.

Key Benefits

Benefits

See how our solution can drive value for your organization.

Answer every onboarding call, 24/7

Reduce document collection time significantly

Provide instant training information

Coordinate onboarding workflows efficiently

Scale onboarding without hiring

Improve new hire satisfaction

Problems

Industry Challenges

Addressing the key challenges faced by organizations in your industry.

After-Hours New Hire Calls

New hires call evenings and weekends with questions. Missing calls delay onboarding and frustrate employees.

Document Collection Delays

Manual document requests take time. New hires forget to submit. AI tracks and follows up automatically based on rules you set.

We Solve These Challenges

Our solution is specifically designed to address these industry challenges and transform them into opportunities for growth.

See Our Solution
Step by Step

How We Bring Your Voice AI Agent to Life

From voice design to live deployment — a proven process to get your AI agent answering calls.

1

Design Your Onboarding Voice AI Agent

Define your AI agent's welcoming, supportive personality and voice model. Build conversation flows for new hire orientation, document collection, training scheduling, IT setup coordination, and onboarding check-ins using VoiceInfra's visual builder.

2

Train Your AI on Onboarding Knowledge

Upload your onboarding checklists, company policies, benefits enrollment guides, training schedules, and IT setup procedures. Configure RAG-powered responses so your AI guides new hires through every step of onboarding on every call.

3

Connect Telephony & HR Systems

Point your SIP trunk to VoiceInfra and provision phone numbers. Integrate with your HRIS, document management system, training platform, and IT ticketing for real-time new hire progress sync.

4

Test, Deploy & Monitor Live Calls

Run test calls simulating new hire orientation, document submission, benefits enrollment, and IT setup coordination. Deploy with live call monitoring, onboarding completion tracking, new hire satisfaction analytics, transcript review, and continuous fine-tuning of your AI agent's responses.

Results

Success Metrics

See the measurable impact our solution delivers.

65%

Faster Docs

Quicker document collection

100%

Coverage

Every call answered

Fast

Training Info

Instant access

FAQ

Frequently Asked Questions

Find answers to common questions about our solution.

Your AI agent requests required documents, explains why they are needed, provides secure upload links, and tracks submission status. You configure the document requirements.

Yes. Your AI agent schedules training sessions, provides materials, tracks completion, and sends reminders automatically. You set the training workflows.

Your AI agent explains benefits, handbook details, company procedures, and answers new hire questions. You configure the policy knowledge base.

Your AI agent handles routine onboarding. For complex onboarding questions, it transfers to your HR representative with full context.

Absolutely. Your AI agent tracks onboarding progress, coordinates with departments, sends checklists, and ensures compliance. You set the tracking rules.

No. VoiceInfra gives you a blank canvas to build your own custom onboarding AI agent. Use our visual builder to design conversation flows, set document rules, and adjust everything to match your onboarding process.
Customer Success

See How Our Customers Use This

Real businesses getting real results with Voice AI in this industry. Read their stories.

AI Consultant in Cairo Replaced Missed Calls with a 24/7 Voice AI Agent

A solo consultant deployed an AI voice agent that answers FAQs, qualifies leads, and books consultations 24/7.

Read Success Story

School Deploys 3CX AI Reception for After-Hours Parent Calls

A school deployed an AI receptionist on 3CX to handle parent calls after hours, attendance reporting, and event inquiries.

Read Success Story

Cloud Consultant Deploys AI Voice Agents for Multiple Clients

A cloud consultant standardized on VoiceInfra to deliver AI voice agents across multiple client engagements.

Read Success Story
Platform Features

Features That Power This Solution

Explore the VoiceInfra features that make this solution possible

24/7 AI Voice Agents

Human-like agents that never sleep, handling calls around the clock with natural conversation.

Explore Feature

Batch Call Processing

Scale outbound calling without scaling headcount — run hundreds of AI calls simultaneously.

Explore Feature

Workflow-Based Agents

Build complex AI agent workflows with a visual builder — no coding required.

Explore Feature

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Browse all solutions to find the perfect AI voice solution for your industry.

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Build Your Onboarding Voice AI Agent

Join HR teams using VoiceInfra to automate onboarding and support new hires. Design your own agent or adjust workflows to match your business.

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